Administrative Technician – Marketing and Leasing Operations

Create, edit, and update rental listings across various advertising platforms.

Keep rental rates, availability, occupancy dates, promotions, descriptions, and images up to date.

Conduct regular quality checks to ensure the accuracy and consistency of published information.

Remove or update listings as unit availability changes.

Maintain a detailed record of all updates, modifications, and follow-up activities.

Collect and compile leasing data from various real estate projects.

Prepare weekly statistical reports covering leads, property tours, rental applications, signed leases, unit availability, and occupancy rates.

Update tracking spreadsheets and performance dashboards.

Verify data accuracy, identify discrepancies, and carry out necessary follow-ups.

Contribute to the standardization and continuous improvement of data collection and reporting tools.

Receive, review, and track invoices for the marketing department.

Maintain up-to-date expense tracking spreadsheets and project-specific budget reports.

Monitor supplier contracts, subscriptions, renewals, and deadlines.

Organize, file, and maintain administrative documents and records.

Coordinate follow-ups with suppliers and various internal stakeholders.

Maintain and update databases and reference documents.

Verify the accuracy of information published across various marketing materials and channels.

Collaborate with marketing coordinators to provide administrative support for campaigns and projects.

Keep task management tools and project timelines up to date.

Contribute to the continuous improvement of workflows and administrative processes.

Diploma of College Studies (DEC) in Administrative Techniques, Office Administration, or equivalent education.

Minimum of 3 years of experience in a similar role.

Advanced proficiency in Excel, including formulas, filters, and pivot tables.

Good working knowledge of Microsoft 365.

Comfortable using digital platforms and management tools.

Excellent written French communication skills.

Working knowledge of English is an asset.

Experience in real estate, residential leasing, or marketing is an asset.

Strong independence and sense of responsibility.

High level of accuracy, precision, and attention to detail.

Excellent organizational and prioritization skills.

Strong aptitude for working with numbers and data.

Ability to manage multiple projects and tasks simultaneously.

Analytical mindset with the ability to identify discrepancies and inconsistencies.

Proactive, collaborative, and solution-oriented approach.